Adobe has a decades-long history of producing useful computer software for individuals and businesses alike. Their development of the famous “Portable Document Format,” or PDF, has revolutionized how people conduct business and share information online. So, to learn more about PDF will only benefit you and your business.
We’ll discuss 8 significant benefits of using PDF Software for your business. These include things like compact file sizes, password protection, secure document signing, website form creation, versatility, and operating system compatibility, among several others. As you’ll soon see, there aren’t too many downsides.
1. Compact File Sizes
One of the best things about PDF software is that it allows you to save files in compact sizes. This means it won’t take up much storage space in your system and it won’t tax the storage of others you want to share a PDF. It also translates to being able to put it on a smaller storage device for ease of transport and portability.
2. Password Protection
For more sensitive data and documentation, Adobe designed a PDF with the ability to use a password. The encryption technology included is rock solid and secure. This means you can transfer sensitive information about employees, customers, and other such data without having to worry about hacking.
3. Secure Document Signing
Another fantastic component of PDF software is the secure document-signing feature. This means you can sign agreements, contracts, and other important forms from the comfort of your own computer. It’s such a time saver and reduces the need to set up an appointment, which is useful for those companies where time is of the essence.
Anything to save money and time while providing excellent customer service is the best return on investment.
4. Create Website Forms
The ability to create website forms is an invaluable element of using PDFs. You simply design the form with things like dropdown menus, radio buttons, checkboxes, and text fields. When saving it, you indicate it as a form and then upload it to your website.
From there, anyone can access it, fill it out and send it back directly to your business. This can happen as a download link or you can integrate it right onto the web page.
Almost any business can benefit from using some kind of PDF software. It’s so versatile, the only thing limiting its possible use is your imagination. You can use it for company promotional materials or for assignments for students. Some things it’s ideal for are:
- Restaurant menus
- Price lists
- Catalog displays
- Artist portfolios
- Job resumes
- Company brochures
- Teaching/training materials
- Reports, budgets, and statistics
- Newsletters and publications
6. Compatible with Any Operating System
The fact that PDFs are compatible with any operating system makes it a near must-have for any business. The seamless nature of it means you could send it from a PC, but anyone with a MAC or Linux system will be able to open the file with ease. This is even true for smart devices.
7. User Friendly
Creating, saving, and opening PDFs is very user-friendly. You don’t have to be a computer geek, an encryption guru, or a webmaster to understand. It’s very intuitive, with the menu being easy to see and a sensible interface layout.
8. Ease of Graphics Integration
Last, but not least, is the amazing way you can create documents with visual appeal. Anything you want to add like charts, images, special fonts, and other design elements is simple. Plus, they’ll stay in place due to the image-capturing nature of the file-saving format.